Job Description

Job Title: Receptionist/Payroll Clerk

Headquarters: Santa Maria, CA

Classification: Non-Exempt

Reports To: Payroll Lead


Job Duties and Responsibilities:

  • Answer and filter calls
  • Process Bean and Hat Orders
  • Office Supply Orders (Staples)
  • H2A New Applicant Log
  • Timecard back up to payroll department
  • Pcard and Insurance questions
  • Distribute payrolls checks – Thursday and Friday
  • Assist people with payroll questions (locate checks on non-payroll days)
  • Assist with payroll checks on Wednesdays
  • Sort and distribute mail
  • Packages and Deliveries
  • Enter timecards – 100 employees
  • EDD mail unemployment verifications
  • Sort / stuff all checks *including ALCO ( all day Wednesday)
  • Assist updating the layoff status on ADP/Pet Tiger
  • Other duties as assigned


  • Three years plus proven experience in Front Office Environment
  • Experience in agriculture industry
  • Conscientious, detail-oriented, self- motivated
  • Strong organizational skills and ability to handle multiple tasks timely and accurately a must
  • Strong written and verbal communication skill.
  • Strong interpersonal skills
  • Experience working with individuals across different geographies and cultures
  • Bilingual in Spanish required
  • Proficiency with the computer (Email, Excel, Word, Payroll Systems).
  • Ability to prioritize and manage multiple job tasks
  • Ability to learn new technologies
  • Be highly organized, punctual and exhibit strong work ethic
  • Willingness to learn
  • Capable and willing to work accurately, efficiently and productively for performance results
  • Valid Driver’s License
  • Ability to work in a Professional manner


(To perform the job successfully, an individual should demonstrate the following competencies):

  • Problem Solving – Works well in group problem solving situations
  • Interpersonal – Focuses on solving conflict, not blaming. Maintains confidentiality. Listens to others without interrupting. Keeps emotions under control. Remains open to others’ ideas and makes suggestions of ideas to better policies and procedures
  • Oral Communication – Listens and gets clarification. Responds well to questions
  • Team Work – Balances team and individual responsibilities; Contributes to building a positive team spirit; Able to build morale and group commitments to goal and objectives. Supports everyone’s efforts to succeed; Ability to work well with all team members
  • Ethics – Treats people with respect; Works with integrity
  • Communication – Must be able to read and write in Spanish
  • Support Company Vision – Follows policies and procedures; Supports company’s goals and values. Leads by example
  • Adaptability – Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events
  • Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent;
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals;
  • Planning/Organizing – Uses time efficiently
  • Quality – Demonstrates accuracy and thoroughness
  • Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly
  • Safety and Security – Reports potentially unsafe conditions. Uses equipment and materials proper. Keeps work area clean and organized

Physical Requirements:

The essential physical requirements for this position are:

  • Employee must have the ability to walk, talk, hear, see, speak, concentrate, reach in all directions, stoop, bend, lift up to 60 lbs.
  • Use a computer, telephone and other equipment needed for the position with current technical needs of the organization
  • Possess the ability to reason and communicate clearly with or without reasonable accommodation