Salary Range: $31.73 – $33.65
Location: Santa Maria, CA
Department: Finance
DEPARTMENT OVERVIEW:
The Accounts Receivable Specialist is responsible for resolving passed due invoices and collecting payments from those who owe. They make sure all the daily invoices and cash receipts are entered in our system or Customer’s portals.
POSITION OVERVIEW:
The Accounts Receivable Specialist should have excellent communication and negotiation skills as they contact our customers who have past due invoices. They should establish a trustful relationship with our customers and ensure we receive timely payments. They ensure the accuracy of our customers’ credit limit to keep the company’s risk level low. They will make sure the daily invoicing is completed in our ERP system and also in our customers’ portals. They ensure all cash receipts have been deposited into the bank and posted in our ERP system. They will run Customer Aging reports for month end and year-end process. They will also support the Controller and CFO as needed.
ESSENTIAL FUNCTIONS:
Includes the following and/or other duties assigned based on business decisions.
- Monitor accounts to identify outstanding debts.
- Investigate historical data for each debt or bill.
- Find and contact clients to ask about their overdue payments.
- Take actions to encourage timely debt payments.
- Process payments and refunds.
- Resolve customer credit issues.
- Update account status records and collection efforts.
- Report on collection activity and accounts receivable status.
- Work with the sales department to update on Customer’s status.
- Monitoring processing of invoices (ERP system and Customer’s portal).
- Cash Receipts are entered daily.
- Settle grower liquidation weekly.
- Give recommendations to improve processes in the department.
- Assist Controller and CFO as needed.